The Complete Guide to QR Code User Manuals
Can optimize user experience and significantly reduce printing costs with next-generation digital manuals.
Designed for manufacturers distributing products across multiple European markets.
Trusted by manufacturers selling in the European Union
Why Switch to QR Codes?
Switching to digital manuals via QR code is no longer an option—it's a logistical and ecological necessity.
Instant Access
A simple scan is all it takes to access full documentation on a smartphone.
Always Up to Date
Modify your manuals in real-time without reprinting a single page.
Customer Engagement
Track who consults your manuals and offer interactive video tutorials.
4 Golden Rules for Your QR Code
- Minimum size of 15x15mm for optimal scanning
- High contrast (black on white recommended)
- Quiet zone: leave white space around the code
- Accessible location: prioritize the chassis or packaging
Guaranteed Durability
Our QR codes are dynamic: even if you change your manual link, the printed code remains the same.
How a manual QR code works (step by step)
A manual QR code provides instant access to a digital user manual directly from the product or its packaging. Here is how it works in practice:
A QR code is placed on the product or packaging
The manufacturer prints or engraves a QR code on the product, label, or box.
The user scans the QR code
Using a smartphone, the customer scans the QR code without installing any application.
The digital user manual opens instantly
The QR code redirects to an online manual accessible anytime, in multiple languages if needed.
The manual can be updated at any time
Unlike paper manuals, the content can be updated without reprinting or recalling products.
This approach reduces costs, improves compliance, and enhances the user experience while keeping documentation always up to date.
Data-driven impact of digitalization
Frequently Asked Questions about QR Codes
Can a QR code legally replace a paper manual?
Yes, under the EU Machinery Regulation (EU) 2023/1230 (applicable from 20 January 2027), manufacturers may provide instructions in digital format, provided that Article 10(7) conditions are met.
What happens if the user doesn't have internet?
Our pages are optimized for caching. Additionally, we recommend having a succinct basic paper guide for safety functions.
Can I customize the QR code design?
Absolutely. You can integrate your logo and adapt colors while maintaining readability.
How many scans per month are included?
Usage is unlimited on all our paid plans.
Do QR codes work on all smartphones?
Yes, all modern devices (iOS and Android) read QR codes natively via the camera app.
What is the difference between static and dynamic QR codes?
A static QR code contains a fixed URL that can never be changed. A dynamic QR code (used by NoPaperManuals) allows you to update the manual link without ever changing the physical code printed on the product.
Are QR codes compliant with the new EU Machinery Regulation?
Yes, Regulation (EU) 2023/1230 explicitly supports digital documentation via QR codes for industrial machinery as described in Article 10(7).
Is it secure for my customers?
Yes, our servers are secure and our links contain no advertisements or malware, ensuring a trust-based user experience.
Can I track scanning statistics?
Our dashboard provides access to scan counts, geographic distribution, and device types used by your customers.
Does the QR code expire?
As long as your subscription is active, your QR codes remain functional for life with no expiration date.